ChangeFlow AI — take every change from notice to decision.
Changes rarely sink a project. Undecided changes do. ChangeFlow AI runs change management as one flow — notice, assessment, routing, decision — and the free Excel companion gives you the register, the scoring, and the cycle-time dashboard to run that flow by hand.
What it does.
ChangeFlow AI is an AI-assisted change management application. Every change notice — equipment, scope, schedule, budget, safety, or materials — enters one flow: it is assessed on a weighted risk model and a 5×5 impact-by-probability matrix, routed to the right approval workflow with a confidence score and a plain-language justification, decided at the right level, and recorded with a full audit trail. Cycle-time reporting shows where decisions stall.
The free edition is the Excel companion to that flow. It is the same discipline without the application: a change notice intake register, assessment scoring with live formulas that mirror the product’s default risk model, a rule-of-thumb approval route, a decision log, and a dashboard that computes cycle time against your target.
Inside the free edition.
- Change notice register — 25 changes with reference, category, priority, impact, schedule impact, and estimated cost, all guided by dropdowns.
- Assessment scoring — a weighted risk score (cost 30%, schedule 25%, safety 30%, scope 15%, with a priority multiplier), a 5×5 risk matrix, and a suggested approval route, computed live as you type.
- Decision log — record each decision with dates, decision-maker, and conditions; cycle days and an on-time flag compute against a target you set.
- Cycle-time dashboard — flow counts, value at stake, risk profile, category mix, and an honest verdict on whether your change flow is holding, slipping, or stalled.
- Works in Microsoft Excel, Google Sheets, and LibreOffice Calc — no macros, no array formulas.
Free edition vs full product.
| Free edition | With stomwerk projekt | |
|---|---|---|
| Intake | 25 changes, single project, single currency | Unlimited changes across projects, eight currencies with EUR conversion, vendors, attachments |
| Assessment | Fixed-weight risk model + 5×5 matrix | Configurable weights, thresholds, and routing rules |
| Routing | Rule-of-thumb route formula | AI-assisted workflow suggestion with confidence and justification |
| Decisions | Manual decision log + cycle-time dashboard | Multi-level approval workflows with escalation, notifications, and a full audit trail |
| Delivery | Free at launch | Engagement |
Questions, answered.
What is change management on a project?
Change management on a project is the controlled process of taking every proposed change — to scope, cost, schedule, equipment, materials, or safety — from a formal notice, through assessment of its cost and risk, to a recorded decision by the right level of authority. Projects rarely fail because of the changes themselves; they fail because changes sit undecided, unpriced, and unrecorded.
What does the free Excel edition include?
A single workbook: a change notice register for 25 changes across six categories, assessment scoring with a weighted risk model and 5×5 matrix, a suggested approval route, a decision log with cycle-time tracking against a target, and a dashboard that computes everything automatically. It is deliberately limited versus the full product — fewer changes, fixed weights, manual upkeep.
Does the workbook work in Google Sheets and LibreOffice?
Yes. It uses standard formulas, dropdown validation, and conditional formatting that behave identically in Excel, Google Sheets, and LibreOffice Calc — no macros and no array formulas.
How is the full ChangeFlow AI product delivered?
The full product is a web application delivered and configured as part of a stomwerk projekt engagement — it is not a download. It adds AI-assisted routing with confidence and justification, multi-level approval workflows with escalation and due dates, multi-currency handling, notifications, reporting, and a full audit trail, set up around your delegations of authority.